CITY COUNCIL AGENDA
REGULAR MEETING
WEDNESDAY, FEBRUARY 22, 2023, 7:00 P.M.
100 CIVIC CENTER WAY
CALABASAS, CA 91302
HYBRID/ZOOM TELECONFERENCE
www.cityofcalabasas.com
The meeting will be broadcast on CTV Channel 3 and the live stream of the meeting may be viewed online at www.cityofcalabasas.com/ctvlive.
Members of the public may join the meeting via Zoom teleconference using steps listed below:
From a PC, Mac, iPhone or Android device please go to:
https://cityofcalabasas.zoom.us/j/83755812301?pwd=NXpSWTRzbzc2MDM5VFQzenhOSkZ2QT09
Passcode: 062715
Webinar ID: 837 5581 2301
Or iPhone one-tap:
US: +1-669-900-9128, 837 5581 2301# or +1-346-248-7799, 837 5581 2301#
Or Telephone: Dial (for higher quality, dial a number based on your current location):
US: +1-669-900-9128 or +1-253-215-8782 or +1-346-248-7799 or +1-646 558-8656 or +1-301-715-8592 or +1-312-626-6799
International numbers available: https://us02web.zoom.us/u/kei0deVLy1
Please access a Guide to Virtual Meeting Participation for more information on how to join City Council or Commission meetings.
The City Council reserves the right to alter the order of the agenda to allow for an effective meeting. Attendance at the entire meeting may be necessary to ensure interested parties hear a particular item. The public may speak on a closed session item prior to Council’s discussion. To do so, a speaker card must be submitted to the City Clerk at least five minutes prior to the start of closed session. The City values and invites written comments from residents on matters set for Council consideration. In order to provide councilmembers ample time to review all correspondence, any written communication must be submitted to the City Clerk’s office before 5:00 p.m. on the Monday prior to the meeting. Note: Any written materials submitted to the City Council are public record under the Public Records Act.
Any legal action by an applicant, appellant, or other person, seeking to obtain judicial review of any City Council decisions may be subject to the 90-day filing period of, and governed by, Code of Civil Procedure sections 1094.5 and 1094.6.
CLOSED SESSION - 6:00 P.M.
1. Conference with Labor Negotiator (Gov. Code § 54957.6)
City Negotiator: Kindon Meik, City Manager
Employees: All Unrepresented Employees
2. Conference with Real Property Negotiator
(Gov’t Code §54956.8)
Property Address: 27040 Malibu Hills Rd., Calabasas, CA 91301
Agency Negotiator: Kindon Meik, City Manager
Negotiating Party: City of Agoura Hills
Under Negotiation: Price and Terms of Payment
3. Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Gov. Code, §54956.9(d)(2) and Gov. Code, §54956.9(e)(3):
One Potential Case.
Receipt of Claim pursuant to Tort Claims Act or other written communication threatening litigation from Las Virgenes Unified School District. (Copy available in City Clerk’s office.)
OPENING MATTERS
Call to Order/Roll Call of Councilmembers
Pledge of Allegiance by Girl Scout Troop 3256
Approval of Agenda
Report on Closed Session
ADJOURN IN MEMORY
- Arlene Gaines
- Ellen Pangarliotas
PRESENTATIONS
- Recognition to outgoing Commissioners and Mayor’s Youth Council Members
- Employee Service Awards
- Regional Broadband Connectivity Project
Presentation
ANNOUNCEMENTS/INTRODUCTIONS
ORAL COMMUNICATION – PUBLIC COMMENT
CONSENT ITEMS
1. Approval of February 8, 2023 meeting minutes
Minutes of February 8, 2023
2. Recommendation to approve Amendment No. 1 to the Emergency Professional Services Agreement with Newbury Park Tree Service for landscape maintenance services of the parks within the City of Calabasas, which will extend the contract duration until August 31, 2023 and increase the not to exceed amount to $758,000
Item 2 - Staff Report
Attachment A – Amendment No. 1
Attachment B – Maps (Parks)
3. Authorization to award contract to NoHo Constructors, under CIP No. 22-23-02 (Bid No. 650296-1) for Tennis & Swim Center Pool Deck Replacement in the amount of $264,000 plus 25% contingency
Item 3 - Staff Report
Attachment A - Agreement with NoHo Constructors
Attachment B - Bid results
4. Recommendation to approve a five-year Professional Services Agreement to Clean Lakes, Inc. to provide daily maintenance services to Calabasas Lake and lake equipment repair or replacement in an amount not to exceed $1,491,181.40
Item 4 - Staff Report
Exhibit A - Professional Services Agreement (PSA)
Exhibit B - Fee Schedule
Exhibit C - Map
5. Consider purchase of Tyler Enterprise Resource Planning Professional (ERP PRO) 10 Software in the amount of $111,862
Item 5 - Staff Report
Attachment 1 - Tyler Technologies Sales Quotation
Attachment 2 - Tyler Technologies Software as a Service Agreement
6. Adoption of Resolution No. 2023-1838, updating the Citywide Fee Schedule to add a Passport Acceptance Fee
Item 6 - Staff Report
Attachment A - Resolution No. 2023-1838
7. Adoption of Resolution No. 2023-1840, designating positions to be authorized agents on behalf of the City for obtaining federal, state and local financial assistance for any existing or future grant program during an emergency or disaster
Item 7 - Staff Report
Attachment A - CALOES FORM 130
Attachment B - Resolution No. 2023-1840
8. Recommendation to award two-year Professional Services Agreements to American Heritage Landscape LP for the landscape maintenance of common areas located within the homeowner associations: Bellagio, Zone 4; Calabasas Hills and Estates, Zone 6; Calabasas Park, Zone 7; Las Villas, Zone 11; Clairidge, Zone 10; Calabasas Country Estates, Zone 5; within Landscape Lighting Act District 22 in the City of Calabasas in an amount not to exceed $1,993.849.92
Item 8 - Staff Report
Exhibit A - Letters from Homeowner Association Communities
Exhibit B - Professional Services Agreements
Exhibit C - Maps
Exhibit D - Letters from American Heritage Landscape LP
Exhibit E - Articles of Agreement (Previous Contracts)
NEW BUSINESS
9. Update of the City’s Rental Registration Program for 2022
Item 9 - Staff Report
Attachment A: Pages 19-21 of the USC Casden Forecast 2022 Multifamily Report
Attachment B: US Department of Labor CPI for July 2022
Attachment C: Rental Registration PowerPoint Presentation
PowerPoint Presentation
10. Consider Annual Comprehensive Financial Report (ACFR) and other Audit Report for Fiscal Year (FY) ended June 30, 2022
Item 10 - Staff Report
Attachment 1 - Annual Comprehensive Financial Report (ACFR)
Attachment 2 - Required Communication in Accordance with Statement on Auditing Standards No. 114
Attachment 3 - Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards
Attachment 4 - Best Practices Letter
Attachment 5 - Independent Accountant’s Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets
11. Approval of SCE LED Street Light Replacement Program
Item 11 - Staff Report
Attachment A - SCE Presentation
OLD BUSINESS
12. Council discussion and consideration of conducting hybrid Commission meetings enabling Commissioners and the public to participate remotely or in-person
Item 12 - Staff Report
PowerPoint Presentation
INFORMATIONAL REPORTS
13. Check Register for the period of January 28-February 10, 2023
Check Register Report
TASK FORCE REPORTS
CITY MANAGER’S REPORT
FUTURE INFORMATION/AGENDA ITEMS
Future Agenda Items
ADJOURN
The City Council will adjourn to a regular meeting on Wednesday, March 8, 2023, at 7:00 p.m.
A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure that we may assist you.
