The City Clerk oversees the Department and performs a wide variety of duties, many of which are mandated by law.

The City Clerk provides internal support services for the operation of the City:

• Prepares and distributes City Council agendas and attends City Council meetings
• Records and communicates all Council legislative actions and proceedings in meetings, ordinances, resolutions, minutes
• Assures publication and posting of legal notices as mandated by State law
• Coordinates the execution of ordinances, resolutions, contracts, agreements, and other official documents approved by the City Council
• Conducts bid openings
• Accepts service of summons, subpoenas, and other legal documents on behalf of the City and its officials
• Coordinates recruitments for Commission appointments
• Staffs the main reception area for City Hall
• Coordinates the continuous codification of the Calabasas Municipal Code
• Administers the City’s records management program
• Maintains and preserves official City documents and records in accordance with Federal, State legal mandates and local policies
• Provides access to information and public records in compliance with the Public Records Act
• Publishes the annual update of the Local Appointments List (Maddy Act)
• Maintains and updates the City’s Conflict of Interest Code
• Attests, seals, and/or certifies official documents

In compliance with the Political Reform Act, the City Clerk serves as the Local Filing Officer for the Fair Political Practices Commission (FPPC) and coordinates the filing of all campaign disclosure statements for all local candidates and campaign committees and Statements of Economic Interest (Form 700) for members of the City Council, designated employees, and Commissioners per the City’s Conflict of Interest Code. The City Clerk also facilitates biennial Ethics Training in compliance with AB 1234 and Sexual Harassment Prevention Training in compliance with AB 1661. 

The City Clerk serves as the City’s Election Official and, in compliance with the California Elections Code, administers all municipal elections and performs oaths of office for elected and appointed officials.

The City Clerk manages the Passport Acceptance Facility. 

The City Clerk serves as staff liaison to the Mayor’s Youth Council.

• Agendas and Minutes
  Access current and archived City Council meeting videos with agendas, staff reports and minutes.

• Public Notices
  View public hearing notices for City Council and Commission meetings, commission vacancy notices, bid notices and other public notices regarding City business.

• Public Records Request

• A Guide to the City Council Meeting Process
  Download a guide to the City Council meeting process.

• Claim Form
  Download a claim form for damage to personal property.

• Commission Application
  Download an application for appointment to City commissions.

• Fair Political Practices Commission (FPPC) Filings

Resources

• Calabasas Municipal Code
• City Clerks Association of California (CCAC)
• International Institute of Municipal Clerks (IIMC)
• Los Angeles Registrar Recorder / County Clerk
• Register to Vote
• Secretary of State

City Clerk Staff

• Lisa Pope, City Clerk
• Vacant, Assistant to the City Clerk
• Genevieve Ramirez, Office Assistant