CITY COUNCIL AGENDA
REGULAR MEETING
WEDNESDAY, OCTOBER 11, 2023, 7:00 P.M.
100 CIVIC CENTER WAY
CALABASAS, CA 91302
HYBRID/ZOOM TELECONFERENCE

www.cityofcalabasas.com

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The City Council reserves the right to alter the order of the agenda to allow for an effective meeting. Attendance at the entire meeting may be necessary to ensure interested parties hear a particular item. The public may speak on a closed session item prior to Council’s discussion. To do so, a speaker card must be submitted to the City Clerk at least five minutes prior to the start of closed session. The City values and invites written comments from residents on matters set for Council consideration. In order to provide councilmembers ample time to review all correspondence, any written communication must be submitted to the City Clerk’s office before 5:00 p.m. on the Monday prior to the meeting. Note: Any written materials submitted to the City Council are public record under the Public Records Act.

Any legal action by an applicant, appellant, or other person, seeking to obtain judicial review of any City Council decisions may be subject to the 90-day filing period of, and governed by, Code of Civil Procedure sections 1094.5 and 1094.6.

CLOSED SESSION - 5:30 P.M.

1. Conference with Legal Counsel; Existing Litigation
Government Code Section 54956.9(d)(1)
Case Names: TNHC Canyon Oaks LLC v. City of Calabasas, et al., Los Angeles County Superior Court Case No. 21STCP01819; related to Building Industry Association of Southern California v. City of Calabasas, et al., Los Angeles County Superior Court Case No. 21STCP02726

2. Conference with Legal Counsel; Anticipated Litigation
Government Code Section 54956.9(d)(2) & (e)(1)
A point has been reached where, in the opinion of the City Council, on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the City. Facts and circumstances that might result in litigation but which the City believes are not yet known to potential plaintiff or plaintiffs. (Gov. Code § 54956.9(e)(1))

Number of Potential Cases: [1]

3. Public Employee Performance Evaluation (Gov. Code § 54957)
Position Title: City Manager

4. Conference with Real Property Negotiator
Government Code Section 54956.8
Property Address: 27040 Malibu Hills Rd., Calabasas, CA 91301
Agency Negotiator: Kindon Meik, City Manager
Negotiating Party: City of Agoura Hills
Under Negotiation: Price and Terms of Payment

5. Conference with Labor Negotiator (Gov. Code § 54957.6)
City Negotiator: Kindon Meik, City Manager
Employees: All Unrepresented Employees


OPENING MATTERS

Call to Order/Roll Call of Councilmembers
Pledge of Allegiance by Boy Scout Troop 127
Approval of Agenda
Report on Closed Session

ADJOURN IN MEMORY

• Henry Cespedes

PRESENTATIONS

• Sheriff's Crime Report - August 2023
• Adoption of Resolution No. 2023-1871, recognizing October as Bullying Prevention Month in the City of Calabasas
  • Staff Report
  • Attachment - Resolution No. 2023-1871

• CITY COUNCIL APPROVAL TO ADD TO THE OCTOBER 11, 2023, AGENDA: ADOPTION OF RESOLUTION NO. 2023-1874, APPROVING AN OPEN LETTER CONDEMNING THE TERRORIST ATTACKS ON ISRAEL BY HAMAS

  • Item - Staff Report
  • Attachment - Resolution No. 2023-1874 and Open Letter Condemning the Terrorist Attacks on Israel by Hamas

   

ANNOUNCEMENTS/INTRODUCTIONS

ORAL COMMUNICATION – PUBLIC COMMENT

CONSENT ITEMS

1. Approval of September 27, 2023, meeting minutes 

September 27, 2023 Minutes

2. Recommendation to approve a three-year Professional Services Agreement with Parkwood Landscape Maintenance for landscape maintenance of the common areas of Calabasas Hills and Estates Community Association within Landscape Lighting Act District 22 within the City of Calabasas in an amount not to exceed $1,513,501

Item 2 - Staff Report
Exhibit A - Calabasas Hills & Estates Community Association Letter
Exhibit B - Work Area Maps
Exhibit C - Calabasas Hills & Estates Community Association Fee Schedule
Exhibit D - Professional Services Agreement

3. Adoption of Resolution 2023-1870, approving the Master Cooperative Agreement and Supplemental Agreement with the California Department of Transportation to fund the Citywide Traffic Signal Safety Improvements Project and adoption of Resolution No. 2023-1873 to appropriate funds for the Project

Item 3 - Staff Report
Attachment A - Resolution No. 2023-1870 (Master)
Attachment B - Master Cooperative Agreement No. 07-5463S21
Attachment C - Program Supplement No. 00000A275
Attachment D - Resolution No. 2023-1873 (Budget Appropriation)
Attachment E - Calabasas Local Road Safety Plan (LRSP)

4. Approval of a five-year Professional Services Agreement with Flock safety to install and maintain additional automatic license plate reader cameras throughout the City

Item 4 - Staff Report
Attachment A - Proposed Flock Safety Agreement

5. Authorization to award Bid No. 23-24-03, Tennis and Swim Center Pool Re-plaster to JP Pools Service & Repairs, and approve Agreement to complete the Tennis and Swim Center Pool Re-plaster Project in the amount of $162,900 plus 15% contingency

Item 5 - Staff Report
Attachment - Agreement with JP Pools Service & Repairs

6. Declaration of four City shuttles as surplus property and authorization for sale at auction in an amount of $10,625.00

Item 6 - Staff Report
Attachment A - GovDeals auction listings

7. Recommendation to approve letter to the Honorable Samantha P. Jessner, presiding Judge of the Los Angeles Superior Court, requesting to suspend the October 1, 2023, implementation of Pre-arraignment release Protocols (PARP)

Item 7 - Staff Report
Attachment - Letter to Presiding Judge, Los Angeles County Superior Court re: Request to Suspend October 1 implementation of Pre-Arraignment Release Protocols (PARP)
Correspondence

NEW BUSINESS

8. Approval of the reallocation of Community Center (CCC) annual Operating Budget

Item 8 - Staff Report
Attachment - Community Center Budget Reallocation Presentation

CONTINUED BUSINESS

9. Review, discuss and adopt recommended amendments to the City Council Protocols. Review and discuss other recommendations by the Council’s Procedures and Protocols Taskforce

Item 9 - Staff Report
Attachment A - Table identifying Committee goals and protocols to be discussed
Attachment B - Current Council Protocols
Attachment C - Proposed City Council Protocols (redlined version)
Attachment D - Proposed City Council Protocols (clean version)
Correspondence

INFORMATIONAL REPORTS

10. Check Register for the period of September 16-29, 2023

Check Register Report

TASK FORCE REPORTS

CITY MANAGER’S REPORT

FUTURE INFORMATION/AGENDA ITEMS

Future Agenda Items

ADJOURN

_{A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library.  Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA  91302, during normal business hours.  Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com subject to the City staff’s ability to post the documents before the meeting.  The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure that we may assist you.}