CITY COUNCIL AGENDA
REGULAR MEETING – WEDNESDAY, JUNE 10, 2020
VIA ZOOM TELECONFERENCE
www.cityofcalabasas.com
IMPORTANT NOTICE REGARDING THE JUNE 10, 2020 COUNCIL MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with Governor Newsom’s Executive Order N-29-20, regarding the COVID-19 pandemic. The live stream of the meeting may be viewed on the City’s CTV Channel 3 and/or online at http://www.cityofcalabasas.com/. In accordance with the Governor’s Executive Order, the public may participate in the meeting using the following steps:
From a PC, Mac, iPhone or Android device please go to: https://us02web.zoom.us/j/81174775228?pwd=M3J2aVhYTWhwUzNjaldxZk1QMkJhUT09
Webinar ID: 811 7477 5228
Password: 837942
From a telephone, Dial (for higher quality, dial a number based on your current location): US: 1 669 900 9128 or +1 346 248 7799 or +1 253 215 8782 or
+1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656
Members of the public wishing to address the City Council during public comment or during a specific agenda item, please press “Raise Hand” if you are joining via Zoom. Please press *9 if you are joining via phone. Please state your name and the City you live in. You will be allowed three minutes to address the Council.
The starting times listed for each agenda item should be considered as a guide only. The City Council reserves the right to alter the order of the agenda to allow for an effective meeting. Attendance at the entire meeting may be necessary to ensure interested parties hear a particular item. The public may speak on a closed session item prior to Council’s discussion. To do so, a speaker card must be submitted to the City Clerk at least five minutes prior to the start of closed session. The City values and invites written comments from residents on matters set for Council consideration. In order to provide councilmembers ample time to review all correspondence, any written communication must be submitted to the City Clerk’s office before 5:00 p.m. on the Monday prior to the meeting. Note: Any written materials submitted to the City Council are public record under the Public Records Act.
OPENING MATTERS – 7:00 P.M.
Call to Order/Roll Call of Councilmembers
Pledge of Allegiance
Approval of Agenda
PRESENTATIONS – 7:10 P.M.
ANNOUNCEMENTS/INTRODUCTIONS – 7:20 P.M.
ORAL COMMUNICATION – PUBLIC COMMENT – 7:30 P.M.
CONSENT ITEMS – 7:40 P.M.
1. Approval of meeting minutes from May 20, May 27 and May 28 2020
Minutes May 20, May 27 and May 28 2020
2. Annual progress report for 2019 regarding the City of Calabasas 2030 General Plan 2014-2021 Housing Element
Item 2 - Staff Report
Attachment A - 2019 Annual Housing Element Progress Report
Attachment B - Affordable Housing Staff Report
3. Recommendation to award a construction contract for the 2020 Street Resurfacing Project, Specification No. 19-20-04, to All American Asphalt for the total amount of $822,000
Item 3 - Staff Report
Attachment A - Bid Results
Attachment B - Construction Contract with All American Asphalt
4. Recommendation to approve a professional services agreement with Ideal General Services for the operation of the City’s Dial-a-Ride Program for the duration of one (1) year in an amount not to exceed One Hundred Ninety Two Thousand Dollars ($192,000)
Item 4 - Staff Report
Attachment A - Current Dial-A-Ride brochure
Attachment B - Proposed Professional Service Agreement
5. Recommendation to reject all bids for the Wild Walnut Park Improvement Project, Specification No. 19-20-03
Item 5 - Staff Report
6. Recommendation to award a construction contract to C.A. Rasmussen, Inc. in the amount of $3,844,145.25 for the Rondell Smart Park Project, Specification No. 19-20-06
Item 6 - Staff Report
Exhibit A - Construction Contract for C.A. Rasmussen, Inc.
Correspondence Received
7. Adoption of Resolution No. 2020-1684, levying special taxes within the City of Calabasas Community Facilities District No. 98-1, Special Tax Refunding Bonds, Series 2018; and adoption of Resolution No. 2020-1685, levying special taxes within the City of Calabasas Community Facilities District No. 2001-1, Special Tax Refunding Bonds, Series 2017
Item 7 - Staff Report
Attachment 1 - Resolution No. 2020-1684
Attachment 2 - Resolution No. 2020-1685
8. Recommendation to approve professional services agreements with Converse Consultants and NV5 West, Inc. for on-call and as-needed material testing and special inspection services for City’s Capital Improvement Program and recoverable projects in an amount not to exceed $100,000 for each firm for a three-year term
Item 8 - Staff Report
Exhibit A - Professional Services Agreement with Converse Consultants.
Exhibit B - Professional Services Agreement with NV 5 West, Inc.
9. Adoption of Resolution No. 2020-1686, confirming the City Manager/Director of Emergency Services’ Local Emergency Executive Orders issued pursuant to the March 16, 2020, Local Emergency Declaration in response to the Novel Coronavirus Covid-19 Pandemic
Item 9 - Staff Report
Attachment - Resolution No. 2020-1686
PUBLIC HEARING – 7:50 P.M.
10. Public Hearing regarding Landscape Lighting Act District Nos. 22, 24, 27, & 32 Levy of Assessments; Adoption of Resolution 2020-1667, approving a final Engineer's Report in connection with Landscape Lighting Act District Nos. 22, 24, 27, 32 and confirming diagrams and assessments for such districts for Fiscal Year 2020-2021
Item 10 - Staff Report
Attachment 1 - Resolution 2020-1667
Attachment 2 - Final Engineer’s Report
NEW BUSINESS – 8:00 P.M.
11. Update on “Calabasas Open” Small Business Grants Program
Item 11 - Staff Report
Attachment - DRAFT Calabasas Open Grant Program Application
Correspondence Received
12. Discussion of and direction to staff on the FY 2020-2021 and FY 2021-2022 budget
Item 12 - Staff Report
Item 12 - Budget Presentation (v2 - updated on 6/10/20)
Correspondence Received
INFORMATIONAL REPORTS – 9:40 P.M.
13. Check Register for the period of May 19-June 1, 2020
Check Register - May 19-June 1, 2020
TASK FORCE REPORTS – 9:45 P.M.
CITY MANAGER’S REPORT – 9:50 P.M.
FUTURE AGENDA ITEMS – 9:55 P.M.
Future Agenda
ADJOURN – 10:00 P.M.
The City Council will adjourn to their regular meeting scheduled on Wednesday, June 24, 2020, at 7:00 p.m.
A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure assistance is provided.
