CITY COUNCIL AGENDA
WEDNESDAY, MAY 8, 2024 - 7:00 P.M.
COUNCIL CHAMBERS
100 CIVIC CENTER WAY
CALABASAS, CA 91302
www.cityofcalabasas.com

The meeting will be broadcast on CTV Channel 3 and the live stream of the meeting may be viewed online at www.cityofcalabasas.com/ctvlive.

The City Council reserves the right to alter the order of the agenda to allow for an effective meeting. Attendance at the entire meeting may be necessary to ensure interested parties hear a particular item. The public may speak on a closed session item prior to Council’s discussion. To do so, a speaker card must be submitted to the City Clerk at least five minutes prior to the start of closed session. The City values and invites written comments from residents on matters set for Council consideration. In order to provide councilmembers ample time to review all correspondence, any written communication must be submitted to the City Clerk’s office before 5:00 p.m. on the Monday prior to the meeting. Note: Any written materials submitted to the City Council are public record under the Public Records Act.

Any legal action by an applicant, appellant, or other person, seeking to obtain judicial review of any City Council decisions may be subject to the 90-day filing period of, and governed by, Code of Civil Procedure sections 1094.5 and 1094.6.

Gov. Code Section 84308: Parties to any proceeding involving a license, permit, or other entitlement for use pending the City Council must disclose any campaign contribution over $250 (aggregated) within the preceding 12 months made by the party, their agent, and those required to be aggregated with their contributions under Gov. Code Section 82015.5. The disclosure must include the amount contributed and the name(s) of the contributor(s).

CLOSED SESSION

1. Conference with Legal Counsel: Potential for Litigation Against the City
Recommended Action:
Pursuant to Government Code Section 54956.9(d)(2) & (e)(1)
A point has been reached where, in the opinion of the City Council, on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the City. Facts and circumstances that might result in litigation but which the City believes are not yet known to potential plaintiff or plaintiffs. (Gov. Code § 54956.9(e)(1))
Number of Potential Cases: 1

2. Conference with Legal Counsel: Potential for Litigation Against the City
Recommended Action:
Pursuant to Government Code Section 54956.9(d)(2) & (e)(1)
A point has been reached where, in the opinion of the City Council, on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the City. Facts and circumstances that might result in litigation but which the City believes are not yet known to potential plaintiff or plaintiffs. (Gov. Code § 54956.9(e)(1))
Number of Potential Cases: 1

3. Conference with Labor Negotiator (Gov. Code § 54957.6)
City Negotiator: Kindon Meik, City Manager
Employees: All Unrepresented Employees

4. Number of Potential Cases: [1]
Public employee performance evaluation (Gov. Code § 54957)
Position Title: City Attorneys

OPENING MATTERS

Call to Order/Roll Call of Councilmembers
Pledge of Allegiance
Approval of Agenda
Report on Closed Session

PRESENTATIONS

• Grant checks to PFC/PFA
• Recognition of Jacy Shillan for her service on the Environmental Commission
• Sheriff’s Crime Report - March 2024
• Fire Department Update 

ANNOUNCEMENTS/INTRODUCTIONS

ORAL COMMUNICATION – PUBLIC COMMENT

CONSENT ITEMS

1. Approval of April 24, 2024, meeting minutes 

April 24, 2024 minutes

2. Recommendation to reject all bids for landscape maintenance of the common areas for Las Villas Homeowners Association within Landscape Lighting Act District 22

Item 2 - Staff Report
Exhibit A - Work Area Map(s)

3. Recommendation to approve Amendment No. 1 to the Professional Services Agreement #777535 with Ventura Transit Systems, Inc. for City shuttle services in the amount of $1,127,745 for an Amended total contract cost not to exceed $2,044,665.

Item 3 - Staff Report
Attachment A - Amendment No. 1 to Contract #777535
Attachment B - City’s FY 24 Metro Budget
Attachment C - Contract #777535 with Ventura Transit Services, Inc.
Attachment D - June 23, 2021 Staff Report Awarding Contract #777535

4. Adoption of Resolution No. 2024-1895, designating positions to be authorized agents on behalf of the City

Item 4 - Staff Report
Attachment A - CALOES FORM 130
Attachment B - Resolution No. 2024-1895

5. Quarterly Investment Report for the quarter ending March 31, 2024

Item 5 - Staff Report
Attachment 1 - QUARTERLY INVESTMENT REPORT for March 31, 2024

6. Authorization to approve Amendment No. 2 for $100,000 additional funding and the extension of the term date to the existing Professional Services Agreement with Fairbank, Maslin, Maullin, Metz, & Assoc. Inc.

Item 6 - Staff Report
Attachment A - Amendment No. 2 to the FM3 contract
Attachment B - Current FM3 contract

NEW BUSINESS

7. Adoption of Resolution No. 2024-1898 ~ Resolution of intention to approve an Amendment to contract between the Board of Administration California Public Employees Retirement System and the City of Calabasas

Item 7 - Staff Report
Attachment 1 - Resolution No. 2024-1898
Attachment 1A - Amendment to Contract
Attachment 2 - CalPERS Miscellaneous Plan of the City of Calabasas ~ Merger Actuarial Report
Attachment 3 - CalPERS PEPRA Miscellaneous Plan of the City of Calabasas ~ Merger Actuarial Report

8. Ordinance No. 2024-403 authorizing an Amendment to the contract between the Board of Administration California Public Employees Retirement System and the City of Calabasas

Item 8 - Staff Report
Attachment1 - Ordinance No. 2024-403
Attachment 1A - Amendment Contract
Attachment 2 - CalPERS Miscellaneous Plan of the City of Calabasas ~ Merger Actuarial Report
Attachment 3 - CalPERS PEPRA Miscellaneous Plan of the City of Calabasas ~ Merger Actuarial Report

9. Approval of Agoura Hills/Calabasas Community Center transfer agreement between the cities of Agoura Hills and Calabasas for the Community Center

Item 9 - Staff Report
Attachment A - Land Transfer Agreement

CONTINUED BUSINESS

10. Updated Calendar of Events 

Item 10 - Staff Report
Updated Calendar of Events Presentation

INFORMATIONAL REPORTS

11. Check Register for the period of April 13-26, 2024

Check Register Report

TASK FORCE REPORTS

CITY MANAGER’S REPORT

FUTURE INFORMATION/AGENDA ITEMS

Future Information/Agenda Items

ADJOURN

The City Council will adjourn to a regular meeting on Wednesday, May 22, 2024, at 7:00 p.m.    

^{A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library.  Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA  91302, during normal business hours.  Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com subject to the City staff’s ability to post the documents before the meeting.  The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure that we may assist you.}