CITY COUNCIL AGENDA
REGULAR MEETING
WEDNESDAY, MARCH 22, 2023, 7:00 P.M.
100 CIVIC CENTER WAY
CALABASAS, CA 91302
HYBRID/ZOOM TELECONFERENCE
www.cityofcalabasas.com
The meeting will be broadcast on CTV Channel 3 and the live stream of the meeting may be viewed online at www.cityofcalabasas.com/ctvlive.
Members of the public may join the meeting via Zoom teleconference using steps listed below:
From a PC, Mac, iPhone or Android device please go to:
https://cityofcalabasas.zoom.us/j/81260332073?pwd=SkkyTFZuQTZsZmZxVFU0WUhCbHhUdz09
Passcode: 070540
Webinar ID: 812 6033 2073
Or iPhone one-tap: US: +1-669-900-9128, 812 6033 2073# or +1-346-248-7799, 812 6033 2073#
Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1-669-900-9128 or +1-253-215-8782 or +1-346-248-7799 or +1-646 558-8656 or +1-301-715-8592 or +1-312-626-6799
International numbers available: https://us02web.zoom.us/u/kei0deVLy1
Please access a Guide to Virtual Meeting Participation for more information on how to join City Council or Commission meetings.
The City Council reserves the right to alter the order of the agenda to allow for an effective meeting. Attendance at the entire meeting may be necessary to ensure interested parties hear a particular item. The public may speak on a closed session item prior to Council’s discussion. To do so, a speaker card must be submitted to the City Clerk at least five minutes prior to the start of closed session. The City values and invites written comments from residents on matters set for Council consideration. In order to provide councilmembers ample time to review all correspondence, any written communication must be submitted to the City Clerk’s office before 5:00 p.m. on the Monday prior to the meeting. Note: Any written materials submitted to the City Council are public record under the Public Records Act.
Any legal action by an applicant, appellant, or other person, seeking to obtain judicial review of any City Council decisions may be subject to the 90-day filing period of, and governed by, Code of Civil Procedure sections 1094.5 and 1094.6.
CLOSED SESSION - 6:00 P.M.
1. Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Gov. Code, §54956.9(d)(2) and Gov. Code, §54956.9(e)(3):
One Potential Case.
Receipt of Claim pursuant to Tort Claims Act or other written communication threatening litigation from Las Virgenes Unified School District. (Copy available in City Clerk’s office.)
2. Conference with Legal Counsel - Anticipated Litigation: Pursuant to Government Code Section 54956.9(d)(2) & (e)(1)
A point has been reached where, in the opinion of the City Council, on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the City.
Facts and circumstances that might result in litigation but which the City believes are not yet known to potential plaintiff or plaintiffs. (Gov. Code § 54956.9(e)(1))
Number of Potential Cases: [1]
3. Conference with Real Property Negotiator
(Gov’t Code §54956.8)
Property Address: 23075 Mulholland Highway, Calabasas, CA 91302
Agency Negotiator: Kindon Meik, City Manager
Negotiating Party: TreePeople Land Trust
Under Negotiation: Price and Terms of Payment
OPENING MATTERS
Call to Order/Roll Call of Councilmembers
Pledge of Allegiance by Girl Scout Brownies Troop 70186
Approval of Agenda
Report on Closed Session
PRESENTATIONS
- To Zachary Davis for his work on the Tech Help Program at the Senior Center
- To Calabasas High School Girls’ Water Polo Team for their recent achievements
- Fire Department update/brush clearing discussion
- Sheriff’s Crime Report - January and February 2023
ANNOUNCEMENTS/INTRODUCTIONS
ORAL COMMUNICATION – PUBLIC COMMENT
CONSENT ITEMS
1. Approval of March 8, 2023 meeting minutes
March 8, 2023 Minutes
2. Introduction of Ordinance 2023-401, adding Chapter 2.06 to the Calabasas Municipal Code regarding Campaign Disclosure documents and statements Economic Interests
Item 2 - Staff Report
Attachment - Ordinance No. 2023-401
3. Recommendation to approve Amendment No. 1 to the Professional Services Agreement with Mesa Energy Systems, Inc. (DBA Emcor Services, Mesa Energy) for HVAC emergency repair, replacement parts services, emergency call-out basis/response and as-needed/ongoing routine maintenance for the Calabasas Civic Center (City Hall), Library and Calabasas Senior Center) buildings in an amount not to exceed One Hundred Twenty-Six Thousand Dollars ($126,000)
Item 3 - Staff Report
Attachment A – Professional Services Agreement
Attachment B - Amendment No. 1 to the Professional Services Agreement
4. Recommendation to approve Amendment No. 1 to the Professional Services Agreement with Burns Pacific Construction, Inc. to extend the contract term through February 2025 and to provide emergency cleaning services, debris/dirt removal, reduction, disposal and other clean-up activities associated with hillside erosion, excessive rain or other natural or manmade disasters on as-needed or emergency call-out basis/response in an amount not to exceed Two Hundred Sixty-One Thousand Dollars ($261,000)
Item 4 - Staff Report
Attachment A - Professional Services Agreement
Attachment B – Amendment No. 1 to the Professional Services Agreement
5. Adoption of Resolution No. 2023-1841, condemning hate crimes and any other form of racism, religious or ethnic bias, discrimination, incitement of violence or targeting a minority
Item 5 - Staff Report
Attachment A - Resolution No. 2023-1841
Attachment B - Los Angeles County Commission on Human Relations (LACCHR) released its 2021 Hate Crime Report
6. Recommendation to award a five-year Professional Services Agreement to Azteca Landscape for landscape maintenance of the common areas outside individual homeowner associations within Landscape Lighting Act Districts 24 and 27 in the City of Calabasas in an amount not to exceed $1,176,911.90
Item 6 - Staff Report
Exhibit A – Professional Services Agreement
Exhibit B – Maps
7. Recommendation to approve Amendment No. 1 to the Professional Services Agreement with American Heritage Landscape LP for landscape maintenance of common areas located within the Calabasas Park Estates Homeowners Association, Zone 8, within Landscape Lighting Act District 22 in the City of Calabasas, which will extend the duration of the contract through February 28, 2025, and increase the not to exceed amount to $3,247,000
Item 7 - Staff Report
Exhibit A - Letter from Homeowner Association Community
Exhibit B - Amendment 1
Exhibit C - Map
Exhibit D - Letter from American Heritage Landscape LP
Exhibit E - Previous Professional Services Agreement
NEW BUSINESS
8. Mid-year budget update for FY 2022-2023; and adoption of Resolution of Appropriations No. 2023-1842
Item 8 - Staff Report
Attachment 1 - Resolution of Appropriation No. 2023–1842
Attachment 2 - General Fund Revenues and Expenses
INFORMATIONAL REPORTS
9. Check Register for the period of February 25-March 10, 2023
Check Register Report
TASK FORCE REPORTS
CITY MANAGER’S REPORT
FUTURE INFORMATION/AGENDA ITEMS
Future Agenda Items
ADJOURN
The City Council will adjourn to a special meeting on Wednesday, March 29, 2023, at 7:00 p.m.
A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure that we may assist you.
