CITY COUNCIL AGENDA

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CITY COUNCIL AGENDA
REGULAR MEETING – WEDNESDAY, MAY 27, 2015
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

CLOSED SESSION – CONFERENCE ROOM – 6:30 P.M.

1. Conference with legal counsel anticipated litigation – one case.
Government Code §54956.9(d)4

OPENING MATTERS – 7:00 P.M.

  • Call to Order/Roll Call of Councilmembers

  • Pledge of Allegiance by Girl Scout Troop 2626

  • Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:10 P.M.

PRESENTATIONS – 7:25 P.M.

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:45 P.M.

CONSENT ITEMS – 7:55 P.M.

1. Approval of meeting minutes from April 22, 29 and May 11, 2015

Minutes from April 22, 29 and May 11, 2015

2. Adoption of Ordinance No. 2015-324 pertaining to Chapter 8.12, Second Hand Smoke Control of the Calabasas Municipal Code

Item 2 - Staff Report
Attachment - Ordinance No. 2015-324

3. Adoption of Resolution Nos. 2015-1453, 2015-1454, 2015-1455 and 2015-1456 regarding the Calabasas General Municipal Election to be held on November 3, 2015

Item 3 - Staff Report
Attachment - Resolution Nos. 2015-1453, 2015-1454 and 2015-1455

4. Adoption of Resolution No. 2015-1457, approving revisions to Human Resource Guidelines, Section 9.02 Sick Leave

Item 4 - Staff Report
Attachment A - Resolution No. 2015-1457
Attachment B - Red-lined Version of Sick Leave Policy

5. Recommendation from the Parks, Recreation and Education Commission to award a contract to Great Western Park & Playground in the amount of $93,307.90 for the installation of a play environment, Specification No. 14-15-07 at Juan Bautista de Anza Park

Item 5 - Staff Report
Attachment 1 - De Anza Park Existing Play Structures
Attachment 2 - De Anza Park New Structure Layout
Attachment 3 - De Anza Park Climbing Boulders & Connecting Ropes
Attachment 4 - De Anza Park Climbing & Play Elements
Attachment 5 - Great Western Park & Playground Professional Services Agreement

6. Recommendation from the Interim Senior Center Advisory Board to confirm Charlotte Meyer as their Senior representative on the Parks, Recreation and Education Commission

Item 6 - Staff Report
Attachment - Charlotte Meyer Application For Appointment

7. Recommendation to approve a professional services agreement with Hopkins & Carley for general employment advice

Item 7 - Staff Report
Attachment - Hopkins & Carley Professional Services Agreement

8. Authorization to approve contract change order for Vandergeest Landscape, Care, Inc. in the amount of $139,225 to fund regularly scheduled landscape maintenance and required extra work as part of the landscape maintenance of public works street medians and certain sidewalks and parkway areas (Area #1) for the remainder of fiscal year 2014-15 and fiscal year 2015-16 until the contract ends on February 14, 2016

Item 8 - Staff Report
Attachment 1 - Professional Services Agreement
Attachment 2 - Change Order No. 1

9. Recommendation to award construction contract for the Las Virgenes Road Scenic Corridor Completion Project, Specification No. 14-15-08, in the amount of $4,388,760.40, to Palp, Inc. DBA Excel Paving Company; and to appropriate $50,500 to Converse Consultants for materials testing, for a total of $4,388,760.40

Item 9 - Staff Report
Attachment A - Bid Results for Project Specification No.14-15-08
Attachment B - Construction Contract for Palp Inc. dba Excel Paving Company
Attachment C - Proposal for material testing services from Converse Consultants

10. Approval of Memorandums of Understanding with the Los Angeles County Metropolitan Transportation Authority for use of Measure “R” sub-regional funds for completing the design and construction of the off-ramp US-101 at Las Virgenes Road Project

Item 10 - Staff Report
Exhibit A – MOU for Design and Construction, with Attachments

11. Recommendation to award a contract to Valley Crest Tree Company in the amount of $111,000 for the relocation and preservation of five existing oak trees within the Las Virgenes Scenic Corridor

Item 11 - Staff Report
Exhibit A – Professional Services Agreement with Valley Crest Tree Company

12. Recommendation to award contract to NIC Partners, Inc. in the amount not to exceed $76,800 to upgrade Calabasas Civic Center’s VoIP Telecommunications System

Item 12 - Staff Report
Attachment 1 - City of Calabasas Telecommunication System Selection RFP bidder list
Attachment 2 - TCO analysis for NIC Partners and InteleSysOne proposals
Attachment 3 - Professional Service Agreement with NIC Partners, Inc.

13. Council liaisons and external committee appointments

Item 13 - Staff Report
Attachment - Council liaison and external committee appointment lists.

NEW BUSINESS – 8:15 P.M.

14. Adoption of Resolution Nos. 2015-1460 and 2015-1461 for the submission to the voters a binding question relating to open space for the November 3, 2015, General Municipal Election

Item 14 - Staff Report
Attachment A - Resolution No. 2015-1460 and Resolution No. 2015-1461
Attachment B - Notice of Exemption

15. A discussion, presentation and direction to staff from the City Council to proceed with the City’s Solid Waste Franchise Agreement Request for Proposals (RFP)

Item 15 - Staff Report
Attachment A - Solid Waste Franchise RFP PowerPoint Presentation
Attachment B - Draft RFP package

16. Design considerations for the citywide median street name sign replacement program

Item 16 - Staff Report

17. Recommendation from the Planning Commission regarding modifications to the Community Development Department’s story pole policy

Item 17 - Staff Report
Attachment A - City of Calabasas Story Pole Procedures, October1, 2005
Attachment B - Planning Commission Recommendations, May 14, 2015

18. Council position on State Senate Bill 277 (Pan and Allen) regarding exemption from childhood vaccinations

Item 18 - Staff Report
Attachment - Senate Bill 277 (Pan and Allen) update

19. Council position on State Senate Bill 151 (Hernandez) regarding raising smoking legal age limit

Item 19 - Staff Report
Attachment A - Senate Bill 151 (Hernandez) update
Attachment B - The Valley Industry and Commerce Association’s (VICA) position

20. Council position on Senate Bill SB 32 (Pavley) regarding Climate Pollution Reduction Beyond 2020: Healthier Communities and a Stronger Economy

Item 20 - Staff Report
Attachment A - Senate Bill 32 (Pavley) update
Attachment B - Senate Bill 32 (Pavley) Fact Sheet

 INFORMATIONAL REPORTS – 10:15 P.M.

21. Check Register for the period of April 15-May 13, 2015

Item 21 - Check Register Report

TASK FORCE REPORTS – 10:17 P.M.

CITY MANAGER’S REPORT – 10:23 P.M.

FUTURE AGENDA ITEMS – 10:25 P.M.

Future Agenda Items

ADJOURN – 10:30 P.M.

The City Council will adjourn in memory of Erwin B. Gaines to their regular meeting scheduled for Wednesday, June 10, 2015, at 7:30 p.m.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com  subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure assistance is provided.

 

City of Calabasas © 2015