WEDNESDAY, SEPTEMBER 25, 2013
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
THE STARTING TIMES
LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY.
THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION
IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF
OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE
MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S
DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK
AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY
VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET
FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE
TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR
EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY
PRIOR TO THE MEETING.
OPENING MATTERS – 7:00 P.M.
ANNOUNCEMENTS/INTRODUCTIONS – 7:10 P.M.
Welcome to Mayor Tom Crosby
of Roscommon County, Ireland
Recognition of Human
Resources Specialist, Lourdes Figueroa for her service to the
Recognition of Jennifer Bercy,
Kyle Cooper, Marcey Verity, and Laura and Philippe Saisse for
their work on Relay for Life
Cyber Security Month
COMMUNICATIONS - PUBLIC COMMENT – 7:40 P.M.
CONSENT ITEMS – 7:50 P.M.
Approval of meeting minutes from September 11, 2013.
September 11, 2013
2. Approval of an
exception to the hiring freeze to authorize the hiring of a Human
Resources Specialist position to fill a vacant position in the
Administrative Services Department.
Item 2 - Staff Report
3. Authorization to
provide assistance towards the tenth-year anniversary celebration of
Ahmanson Ranch, including a contribution of an amount not to exceed
Item 3 - Staff Report
to approve a professional services agreement to provide daily
Calabasas Lake maintenance service and as-needed Lake equipment
repair or replacement, for a period of two years, in an amount not
to exceed $163,000 per year.
4 - Staff Report
Attachment 1 - Current Professional Services Agreement
Attachment 2 - Proposed Professional Services Agreement
BUSINESS – 8:00 P.M.
5. Motion to waive
further reading and introduction of Ordinance No. 2013-306, amending
Calabasas Municipal Code, Chapter 5.18, Sections 5.18.110, -8.20.110
and 5.18.130 related to tobacco retailer registration.
5 - Staff Report
Attachment A - Ordinance No. 2013-306
Attachment B - Redline of Ordinance No. 2013-306
Attachment C - Notice of Exemption, CEQA
6. Adoption of
Resolution No. 2013-1387, approving a citywide records
retention/destruction schedule and a records and information
management program policy, rescinding Resolution No. 2008-1148.
6 - Staff Report
Attachment 1 - Resolution No. 2013-1387
Attachment 2 - Revised Retention Schedule
Attachment 3 - Records and Information Management Program Policy
Attachment 4 - “Redlined” Retention Schedule
Attachment 5 - Summary of changes
Discussion on electric vehicle charging stations.
Item 7 - Staff Report
INFORMATIONAL REPORTS – 9:00 P.M.
Check Register for the period of September 5-11, 2013.
Item 8 - Check Register Report
TASK FORCE REPORTS – 9:05 P.M.
CITY MANAGER’S REPORT – 9:10 P.M.
FUTURE AGENDA ITEMS – 9:15 P.M.
Future Agenda Items
ADJOURN – 9:20 P.M.
The City Council will adjourn to their next regular meeting
scheduled for Wednesday, October 9, 2013, at 7:00 p.m.
A copy of the City
Council agenda packet is available for review at City Hall and the
Calabasas Library. Materials related to items on this agenda
submitted to the Council after distribution of the agenda packet are
available for public inspection in the City Clerk’s Office, 100
Civic Center Way, Calabasas, CA 91302, during normal business hours.
Such documents are also available on the City of Calabasas website
at www.cityofcalabasas.com subject to the City staff’s ability to
post the documents before the meeting. The City of Calabasas, in
complying with the Americans with Disabilities Act (ADA), requests
individuals who require special accommodations to access, attend
and/or participate in the City meeting due to disability, to please
contact the City Clerk’s Office, (818) 224-1600, at least one
business day prior to the scheduled meeting to ensure assistance is