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CITY COUNCIL
AGENDA
REGULAR MEETING - WEDNESDAY, FEBRUARY 13, 2013
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com
THE STARTING TIMES
LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY.
THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION
IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF
OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE
MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S
DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK
AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY
VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET
FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE
TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR
EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY
PRIOR TO THE MEETING.
OPENING MATTERS – 7:00 P.M.
ANNOUNCEMENTS/INTRODUCTIONS – 7:05 P.M.
ORAL
COMMUNICATIONS - PUBLIC COMMENT – 7:30 P.M.
CONSENT ITEMS – 7:35 P.M.
1.
Approval of meeting minutes from January 23, 2013.
Minutes of January 23, 2013
2. Adoption of Resolution
2013-1362 proclaiming March 23, 2013 as “Arbor Day” in the City of
Calabasas.
Item 2 - Staff Report
Attachment - City Council Resolution No. 2013-1362.
3. Amended employment
contract-cost of living adjustment for City Manager.
Item 3 - Staff Report
Attachment - Seventh Amended Employment Agreement between Anthony
Coroalles and the City of Calabasas.
4. Authorization to approve
budgeted funding and change order for Newbury Park Tree Service,
Inc. in the amount of $58,000 for authorized required extra work as
part of Specification No. 10-11-03 Public Street Tree Maintenance in
the City of Calabasas.
Item 4 - Staff Report
Attachment - Change Order No. 2
5. Recommendation to award a
three-year professional services agreement to Vandergeest Landscape
Care, Inc. for landscape maintenance of Public Works street medians
and certain sidewalks and parkways for contract area #1 Public Works
maintenance zones with the City of Calabasas.
Item 5 - Staff Report
Attachment 1 - Work Area Maps
Attachment 2 - Professional Services Agreement
6. Recommendation to award a
three-year professional services agreement to Valleycrest Landscape
Maintenance for landscape maintenance of Public Works street medians
and certain sidewalks and parkways for contract area #2 Public Works
freeway interchanges within the City of Calabasas.
Item 6 - Staff Report
Attachment 1 - Work Area Maps
Attachment 2 - Professional Services Agreement
7. Recommendation to award a
three-year professional services agreement to Vandergeest Landscape
Care, Inc. for landscape maintenance of the common areas outside
individual homeowner associations and commercial properties within
Landscape Maintenance Districts 24, 27, and 32 within the City of
Calabasas.
Item 7 - Staff Report
Attachment 1 - Work Area Maps
Attachment 2 - Professional Services Agreement
8. Recommendation to award a
contract for street maintenance services to Ruiz Concrete & Paving,
Inc., in an amount not to exceed $90,000; and to authorize the Mayor
to execute the contract.
Item 8 - Staff Report
Attachment A - Professional Services Agreement
NEW
BUSINESS – 7:50 P.M.
9.
Records retention comparison.
Item 9 - Staff Report
Attachment - Records Retentions Comparison.
INFORMATIONAL REPORTS – 8:10 P.M.
10.
Check Register for the period of January 10-30, 2013.
Item
10 - Check Register Report
TASK
FORCE REPORTS – 8:25 P.M.
CITY
MANAGER’S REPORT – 8:30 P.M.
FUTURE AGENDA ITEMS – 8:35 P.M.
Future Agenda Items
ADJOURN – 8:40 P.M.
The City
Council will adjourn in memory of former Library Commissioner,
Barbara Valk to their next regular meeting scheduled on Wednesday,
February 27, 2013 at 7:00 p.m.
A copy of the City
Council agenda packet is available for review at City Hall and the
Calabasas Library. Materials related to items on this agenda
submitted to the Council after distribution of the agenda packet are
available for public inspection in the City Clerk’s Office, 100
Civic Center Way, Calabasas, CA 91302, during normal business hours.
Such documents are also available on the City of Calabasas website
at www.cityofcalabasas.com subject to the City staff’s ability to
post the documents before the meeting. The City of Calabasas, in
complying with the Americans with Disabilities Act (ADA), requests
individuals who require special accommodations to access, attend
and/or participate in the City meeting due to disability, to please
contact the City Clerk’s Office, (818) 224-1600, at least one
business day prior to the scheduled meeting to ensure assistance is
provided.
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