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CITY COUNCIL AGENDA
REGULAR MEETING - WEDNESDAY, FEBRUARY 13, 2013
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

OPENING MATTERS – 7:00 P.M.

  • Call to Order/Roll Call of Councilmembers

  • Pledge of Allegiance

  • Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:05 P.M.

  • Presentation of employee service awards.

  • HEAL Presentation.

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:30 P.M.

CONSENT ITEMS – 7:35 P.M.

1. Approval of meeting minutes from January 23, 2013.

Minutes of January 23, 2013

2. Adoption of Resolution 2013-1362 proclaiming March 23, 2013 as “Arbor Day” in the City of Calabasas.

Item 2 - Staff Report
Attachment - City Council Resolution No. 2013-1362.

3. Amended employment contract-cost of living adjustment for City Manager.

Item 3 - Staff Report
Attachment - Seventh Amended Employment Agreement between Anthony Coroalles and the City of Calabasas.

4. Authorization to approve budgeted funding and change order for Newbury Park Tree Service, Inc. in the amount of $58,000 for authorized required extra work as part of Specification No. 10-11-03 Public Street Tree Maintenance in the City of Calabasas.

Item 4 - Staff Report
Attachment - Change Order No. 2

5. Recommendation to award a three-year professional services agreement to Vandergeest Landscape Care, Inc. for landscape maintenance of Public Works street medians and certain sidewalks and parkways for contract area #1 Public Works maintenance zones with the City of Calabasas.

Item 5 - Staff Report
Attachment 1 - Work Area Maps
Attachment 2 - Professional Services Agreement

6. Recommendation to award a three-year professional services agreement to Valleycrest Landscape Maintenance for landscape maintenance of Public Works street medians and certain sidewalks and parkways for contract area #2 Public Works freeway interchanges within the City of Calabasas.

Item 6 - Staff Report
Attachment 1 - Work Area Maps
Attachment 2 - Professional Services Agreement

7. Recommendation to award a three-year professional services agreement to Vandergeest Landscape Care, Inc. for landscape maintenance of the common areas outside individual homeowner associations and commercial properties within Landscape Maintenance Districts 24, 27, and 32 within the City of Calabasas.

Item 7 - Staff Report
Attachment 1 - Work Area Maps
Attachment 2 - Professional Services Agreement

8. Recommendation to award a contract for street maintenance services to Ruiz Concrete & Paving, Inc., in an amount not to exceed $90,000; and to authorize the Mayor to execute the contract.

Item 8 - Staff Report
Attachment A - Professional Services Agreement

NEW BUSINESS – 7:50 P.M.

9. Records retention comparison.

Item 9 - Staff Report
Attachment - Records Retentions Comparison.

INFORMATIONAL REPORTS – 8:10 P.M.

10. Check Register for the period of January 10-30, 2013.

Item 10 - Check Register Report

TASK FORCE REPORTS – 8:25 P.M.

CITY MANAGER’S REPORT – 8:30 P.M.

FUTURE AGENDA ITEMS – 8:35 P.M.

Future Agenda Items

ADJOURN – 8:40 P.M.

The City Council will adjourn in memory of former Library Commissioner, Barbara Valk to their next regular meeting scheduled on Wednesday, February 27, 2013 at 7:00 p.m.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com  subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure assistance is provided.

 

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