CITY COUNCIL AGENDA
REGULAR MEETING - WEDNESDAY, JUNE 27, 2012
NOTE: SPECIAL MEETING START TIME, 6:00 P.M.
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

OPENING MATTERS – 6:00 P.M.

Call to Order/Roll Call of Councilmembers
Pledge of Allegiance - Calabasas Club Scout Pack 333
Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 6:05 P.M.

• Recognition of the Calabasas High School Boy's Tennis Team

ORAL COMMUNICATIONS - PUBLIC COMMENT – 6:15 P.M.

CONSENT ITEMS – 6:35 P.M.

1. Approval of meeting minutes from June 13, 2012.

Minutes of June 13, 2012

2. Adoption of Resolution No. 2012-1334, adopting proposed amendments to the City’s Ticket and Pass Distribution Policy.

Item 2 - Staff Report
Attachment A - Resolution No. 2012-1334 – Redlined
Attachment B - Resolution No. 2012-1334 - Final

3. Adoption of Resolution No. 2012-1337, recognizing the Calabasas Chamber as the official chamber for the City of Calabasas.

Item 3 - Staff Report
Attachment - Resolution No. 2012-1337

4. Adoption of Ordinance No. 2012-295, amending Titles 2 and 17 of the Calabasas Municipal Code relating to wireless communications facilities.

Item 4 - Staff Report
Attachment A - Ordinance No. 2012-295
Attachment B - Redline of May 23, 2012 version of Ordinance No. 2012-295

Attachment B - REDLINE - Amendments to Section 17.90.020 of the Calabasas Municipal Code

Correspondence Received after Staff Report was Submitted - Letter to City Attorney 

5. Adoption of Resolution No. 2012-1336, recognizing July as “Parks & Recreation Month” in the City of Calabasas.

Item 5 - Staff Report
Attachment - Resolution No. 2012-1336

6. Authorization to approve a contract change order for ValleyCrest Landscape Maintenance in the amount of $31,204 to fund Fiscal Year 2011-2012 required needed work and $153,000 to fund Fiscal Year 2012-2013 regularly scheduled landscape maintenance and required needed work as part of Specification No. 07-08-06 Landscape Maintenance of Public Works Street Medians and Certain Sidewalk and Parkway Areas.

Item 6 - Staff Report
Attachment - Change Order No. 7

7. Authorization to approve a contract change order for Venco Western, Inc. in the amount of $275,000 to fund FY 2012-13 regular monthly landscape maintenance and required needed work for Specification No. 07-08-07 Landscape Maintenance of City Parks.

Item 7 - Staff Report
Attachment - Contract Change Order No. 4

8. Authorization to approve a contract change order for Azteca Landscape in the amount of $127,847 to fund FY 2012-13 regular monthly landscape maintenance and required needed work for the Zone 13 section of Specification No. 08-09-02 Common Area Landscape Maintenance for Specified Homeowner Associations Within Landscape Lighting Act District 22.

Item 8 - Staff Report
Attachment - Oak Park HOA Contract Change Order No. 3

9. Authorization to approve contract change orders for Venco Western, Inc. in the amount of $295,581 to fund FY 2012-13 regular monthly landscape maintenance and required needed work in four specified Zones as part of Specification No. 08-09-02 Common Area Landscape Maintenance for Specified Homeowner Associations within Landscape Lighting Act District 22.

Item 9 - Staff Report
Attachment 1 - Calabasas Country Estates HOA Contract Change Order No. 3
Attachment 2 - Calabasas Park Estates HOA Contract Change Order No. 3
Attachment 3 - Clairidge HOA Contract Change Order No. 3
Attachment 4 - Palatino HOA Contract Change Order No. 3

PUBLIC HEARING – 6:45 P.M.

10. Fiscal Year 2012-2013 - levy of assessments in connection with the Landscape Lighting Act Districts; and adoption of Resolution No. 2012-1335, confirming a Diagram and Assessment for the Landscape Lighting Act District for Fiscal Year 2012-2013.

Item 10 - Staff Report
Attachment 1 - Final Engineer’s Report
Attachment 2 - Resolution No. 2012-1335

NEW BUSINESS – 7:00 P.M.

11. Presentation of Fiscal Years 2012-2013 and 2013-2014 budget.

Item 11 - Staff Report
Attachment - Detailed Budget FY 2012-13 & 2013-14 REVISED

Budget Presentation FY 2012-13 & 2013-14

12. Recommendation to reclassify one vacant full-time Associate Civil Engineer position to one full-time Assistant Civil Engineer and authorize filling the position.

Item 12 - Staff Report

13. Recommendation to delete two vacant full-time Associate Civil Engineer positions and allocate the budgeted salary to the contractual services budget.

Item 13 - Staff Report

INFORMATIONAL REPORTS – 8:00 P.M.

14. Check Register for the period of June 6, 2012 to June 12, 2012.

Item 14 - Check Register Report

TASK FORCE REPORTS – 8:05 P.M.

CITY MANAGER’S REPORT – 8:10 P.M.

FUTURE AGENDA ITEMS – 8:15 P.M.

Future Agenda Items

ADJOURN - 8:20 P.M.

The City Council will adjourn to their next regular meeting, which is scheduled to be held on Wednesday, August 8, 2012 at 7:00 p.m.   

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to an item on his agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure that we may assist you.