CITY COUNCIL AGENDA
REGULAR MEETING - WEDNESDAY, APRIL 14, 2010
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

CLOSED SESSION

The City Council will convene and adjourn into closed session to confer with legal counsel regarding the following:

1. Initiation of Litigation, pursuant to Government Code Section 54956.9(c): one case.

OPENING MATTERS – 7:00 P.M.

Call to Order/Roll Call of Councilmembers
Pledge of Allegiance
Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:05 P.M.

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:10 P.M.

CONSENT ITEMS – 7:15 P.M.

1. Approval of meeting minutes from March 10,2010 and March 24, 2010.

Item 1 - Minutes from March 10, 2010
            Minutes from March 24, 2010

2. Introduction of Ordinance No. 2010-273, revising the Purchasing Guidelines, Section 3.40 of the Calabasas Municipal Code to delete requirement for City to maintain a bidder list.

Item 2 - Staff Report
Attachment 1 - Ordinance No. 2010-273

3. Recommendation to approve City budget adjustment and authorize expenditure for the Volvo frontage street improvements project.

Item 3 - Staff Report

4. Adoption of Resolution No. 2010-1230, executing the Program Supplement Agreement No. N015 to administering Agency-State Agreement No. 07-5463r to fund AE Wright School Pedestrian Footbridge and Trail Project.

Item 4 - Staff Report
Exhibit 1 - Resolution No. 201-1230
Exhibit 2 - Program Supplement Agreement No. NO15 to Administering Agency - State Agreement No. 07-5463R

5. Recommendation to accept completion for the 2009 Annual Rubberized Overlay Project, Specification No. 08-09-04, by Silvia Construction, Inc., and to direct the City Clerk to file notice of completion.

Item 5 - Staff Report
Exhibit A - Notice of Completion

6. Adoption of Resolution of No. 2010-1231, approving the 16th Cycle Used Oil Recycling Block Grant, Fiscal Year 2010-2011.

Item 6 - Staff Report
Attachment 1 - Resolution No. 2010-1231

7. Adoption of Resolution No. 2010-1232, approving applications for grant funds for the Urban Greening Grant Program under the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bon Act of 2006 (Proposition 84).

Item 7 - Staff Report
Attachment 1 - Resolution No. 2010-1232

8. Notice of Completion for the Las Virgenes and Agoura Road Bus Shelter project, specification number 08-09-03.

Item 8 - Staff Report
Attachment 1 - Notice of Completion

9. Authorization to approve an amendment to extend the professional services agreement with Arch Chemicals, Inc., also known as Marine Biochemists of California, and approve budgeted funding to cover the annual cost of maintaining Calabasas Lake and repair or replacement of lake aeration equipment.

Item 9 - Staff Report
Attachment 1 - Amendment No. 3 to Professional Services Agreement
Attachment 2 - Proposal and Fee Schedule
Attachment 3 - Insurance Certificate

10. Adoption of Resolution No. 2010-1235, amending Resolution No. 2009-1190 by approving the position of an hourly part-time Assistant Landscape Manager.

Item 10 - Staff Report
Attachment 1 - Resolution No. 2010-1235

11. Recommendation to approve the reappointment of Ellen Pangarliotas by Mayor Groveman and David Shapiro by Councilmember Wolfson to the Library Commission, terms ending March 31, 2013.

Item 11 - Staff Report

SPECIAL ITEM – 7:25 P.M.

12. Presentation by Deputy Mark Merino of Malibu/Lost Hills Sheriff’s Station on School Resource Deputy activities.

Item 12 - Staff Report

NEW BUSINESS – 7:40 P.M.

13. Discussion regarding funding maintenance of Lake Calabasas from 1911 Act Assessment proceeds.

Item 13 - Staff Report
Enclosure 1 - December 11, 2009 letter from Mr. Victor Kenton to Mayor Pro Tem Barry Groveman
Enclosure 2 - December 15, 2009 response from the City Manager to Mr. Kenton
Enclosure 3 - June 29, 1999 letter from Victor Kenton to Mayor Bob Sibilia
Enclosure 4 - March 11, 2010 letter from the City manager to Mr. Robert Pope, President, CPHA
Enclosure 5 - April 7, 2010 correspondence from Mr. Richard Robinson to the City Attorney
Enclosure 6 - March 19, 2010 e-mail correspondence from the City Manager to Mr. Robinson
Enclosure 7 - March 18, 2010 correspondence from Calabasas Hills Community Association
Enclosure 8 - March 22, 2010 response from the City Manager to Calabasas Hills Community Association
Enclosure 9 - April 5, 2010 letter from Mr. Glen Kulik responding for CPHA

Correspondence Received after the Posting of the Agenda

14. Adoption of Resolution No. 2010-1234, granting a request from Mehdi and Betty Ahmadi for a one-year permit extension of Conditional Use Permit No. 700-002 and Oak Tree Permit No. 007-002, to construct a new single-family residence located at 24226 Dry Canyon Cold Creek Road, in accordance with the provisions of Ordinance No. 2009-260.

Item 14 - Staff Report
Attachment A - Mehdi and Betty Ahmadi letter, dated March 25, 2010
Attachment B - Resolution No. 2010-1234

PUBLIC HEARING – 8:40 P.M.

15. Motion to waive further reading and introduction of Ordinance No. 2010-272, amending Titles 5 and 17 of the Calabasas Municipal Code to prohibit the sale of tobacco products within 500 feet of schools located in the City of Calabasas.

Item 15 - Staff Report
Attachment A - Ordinance No. 2010-272
Attachment B - PC Resolution NO. 10-470
Attachment C - Notice of Exemption, CEQA

16. Adoption of Resolution 2010-1233, establishing Public Works fees on an interim basis pending Resolution 2010-1227 becoming effective.

Item 16 - Staff Report
Attachment 1 - Resolution No. 2010-1233

CITY COUNCIL BREAK – 9:10 P.M.

UNFINISHED BUSINESS – 9:25 P.M.

17. Continued discussion regarding ethical guidelines for Commissioners and a Commissioner removal ordinance.

Item 17 - Staff Report
Attachment A - Ethical Guidelines for Commissioners
Attachment B - Draft Ordinance Providing for the removal of Commissioners
Attachment C - Draft Commissioner Handbook

INFORMATIONAL REPORTS – 9:40 P.M.

18. Check Register for the period of March 4, 2010 to April 1, 2010.

Item 18 - Check Register Report

TASK FORCE REPORTS – 9:45 P.M.

CITY MANAGER’S REPORT – 9:50 P.M.

FUTURE AGENDA ITEMS – 9:55 P.M.

Future Agenda Items

ADJOURN – 10:00 P.M.

The City Council will adjourn to their next regular meeting, which will be held on Wednesday, April 28, 2010 at 7:00 P.M.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure that we may assist you.