CITY COUNCIL AGENDA
REGULAR MEETING - WEDNESDAY, JUNE 24, 2009
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING.

OPENING MATTERS - 7:00 P.M.

Call to Order/Roll Call of Councilmembers
Pledge of Allegiance
Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:05 P.M.

• Proclamation commemorating the 234th Birthday of the United States Army, Captain Yahmin Norwood, U. S. Army, Company Commander, Los Angeles Recruiting Battalion.

• Annual Report from Dr. Donald Zimring, Superintendent, Las Virgenes Unified School District regarding the Technology Program.

• Calabasas Chamber of Commerce’s Education Committee recognition of six Calabasas area graduating middle and high school students receiving awards/scholarships for good attendance, academic accomplishments and community service.

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:30 P.M.

CONSENT ITEMS – 7:35 P.M.

1. Approval of meeting minutes from May 6, 2009.

Item 1 - Minutes

2. Adoption of Resolution No. 2009-1187, to rescind Resolution No. 2008-1157 and to establish a city-wide truck tractor and trailer parking prohibition with limited exceptions.

Item 2 - Staff Report
Exhibit A - Resolution No. 2009-1187

3. Adoption of Ordinance No. 2009-260, extending the expiration date of all discretionary entitlements valid on January 1, 2009 for a period of one year.

Item 3 - Staff Report
Attachment A - Ordinance No. 2009-260

4. Adoption of Ordinance No. 2009-261, changing the starting time of City Council meetings from 7:30 p.m. to 7:00 p.m.

Item 4 - Staff Report
Attachment 1 - Ordinance No. 2009-261, changing the starting time of City Council

5. Adoption of Resolution No. 2009-1200, rescinding Resolution No. 2008-1131 and approving a salary schedule for permanent employees.

Item 5 - Staff Report
Attachment A - Resolution No. 2009-1200

6. Adoption of Resolution No. 2009-1190, rescinding Resolution No. 2007-1096 and approving a salary schedule for hourly employees.

Item 6 - Staff Report
Attachment A - Resolution No. 2009-1190
Attachment B - Hourly Salary Matrix

7. Approval of contract extension for Janitorial Services PSA with Pacific Building Care, Inc., for two years.

Item 7 - Staff Report
Attachment 1 - Pacific Building Care Professional Services Agreement
Attachment 2 - Pacific Building Care Contract for Services and Green Seal Designation Information

8. Approval of the City of Calabasas Sewer System Management Plan (SSMP).

Item 8 - Staff Report
Attachment A - City of Calabasas Sewer System Management Plan (SSMP) provided on CD.

9. Approval of a Professional Services Agreement with GM Engineering for preparation of project specifications and estimates for Las Virgenes Creek Restoration/Water Quality Best Management Practices.

Item 9 - Staff Report
Attachment A - Professional Services Agreement with GM Engineering, Inc. in the amount of eighty-five thousand dollars

10. Approval of Notice of Completion for the U.S. 101 Bike Lane Gap Closure at Mureau Road Project, Project Specification No. 06-07-08.

Item 10 - Staff Report
Attachment A - Notice of Completion - Berry General Engineering, Inc.

11. Approval of Notice of Completion of the Lilac Storm Drain Improvements Project by Camarillo Engineering, Inc., Specification No. 08-09-01; and to direct the City Clerk to file a Notice of Completion.

Item 11 - Staff Report
Attachment A - Notice of Completion

12. Recommendation to approve Professional Service Agreements with Pavement Engineering Inc., and Bureau Veritas North America, Inc., for on-call materials testing and special inspection services for recoverable projects in amounts not to exceed $100,000.

Item 12 - Staff Report
Exhibit A - PEI - Professional Services Agreement, Fee Schedule, Scope of Services
Exhibit B - Bureau Veritus - Professional Services Agreement, Fee Schedule, Scope of Services

13. Recommendation to approve a Professional Service Agreement with Willdan for Civil Engineering and Geotechnical Services in an amount not to exceed $200,000.

Item 13 - Staff Report
Exhibit A - Scope of Services
Exhibit B - Fee Schedule
Exhibit C - Professional Services Agreement

14. Authorization to approve Specification No. 05-06-02 Common Benefit Area Five contract Change Order One in the amount of $250,368 utilizing existing funds for the repair and refurbishment of the Parkway Calabasas median from Park Entrada to Park Granada.

Item 14 - Staff Report
Attachment A - Venco Western, Inc. Cost Proposal
Attachment B - Venco Western, Inc. Project Cost Memo
Attachment C - Contract Change Order Number One

15. Adoption of Resolution No. 2009-1195, levying special taxes within the City of Calabasas Community Facilities District No. 2006-1; and adoption of Resolution No. 2009-1196, levying special taxes with the City of Calabasas Community Facilities District No. 98-1.

Item 15 - Staff Report
Attachment A - Resolution No. 2009-1195
Attachment B - Resolution No. 2009-1196

PUBLIC HEARING – 7:45 P.M.

16. Fiscal Year 2009-2010 Levy of Assessments in connection with the Landscape Maintenance Districts and the proposed increase of assessments in certain zones thereof; and following tabulations of mail ballots; adopt Resolution No. 2009-1197, certifying the results of the assessment ballot proceeding with respect to the proposed increase; and adopt Resolution No. 2009-1198, conferring a diagram and assessment for the Landscape Maintenance Districts for Fiscal Year 2009-2010.

Item 16 - Staff Report
Attachment A - Resolution No. 2009-1197 Certifying the Balloting Procedure
Attachment B - Resolution No. 2009-1198 to Accept the Final Engineer's Report
Attachment C - Final Engineer's Report

17. Adoption of Resolution No. 2009-1192, finding the City of Calabasas to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Development Report, in accordance with California Government Code Section 65089.

Item 17 - Staff Report
Exhibit A - Development Memo from City's Building and Safety Division
Exhibit B - Resolution No. 2009-1192
Exhibit C - 2009 Congestion Management Program Local Development Report

18. Presentation of the fiscal years 2009 – 2011 Budget; adoption of Resolution No. 2009-1193, approving the Operating and Capital Improvement Budget for July 1, 2009 through June 30, 2011, providing for the appropriations and expenditures for all sums set forth in said budget; and adoption of Resolution No. 2009-1194, establishing the appropriations limit for fiscal year 2009-2010.

Item 18 - Staff Report
Attachment A - Detailed Budget FY 2009-10 & 1010-11
Attachment B - Resolution No. 2009-1193
Attachment C - Resolution No. 2009-1194

UNFINISHED BUSINESS – 8:15 P.M.

19. Presentation and discussion regarding the Waste Management Franchise Agreement.

Item 19 - Staff Report
Attachment A - Solid Waste Franchise Program Frequently Asked Questions
Attachment B - Keep Kids Safe in Calabasas; Help Curb Crime in Calabasas

NEW BUSINESS – 9:00 P. M.

20. Recommendation to approve a revised City of Calabasas Investment Policy which adds the option for the City Treasurer to invest in callable securities.

Item 20 - Staff Report
Attachment A - Resolution No. 2009-1199
Attachment B - Investment Policy

21. Introduction of Ordinance No. 2009-262, amending Appendix K of Title 15 of the Municipal Code Section 15.104.610 adopting Code amendments and a comprehensive Onsite Waste Water Treatment System Operating permit program.

Item 21 - Staff Report
Attachment A - Ordinance 2009-262
Attachment B - OWTS Inspection Guidelines
Attachment C - Memorandum of Understanding (MOU) with RWQCB
Attachment D - RWQCB Notice of Deficiencies, May 27, 2009

INFORMATIONAL REPORTS – 9:30 P.M.

22. Check Register for the period of June 4, 2009 to June 11, 2009.

Item 22 - Check Register Report

TASK FORCE REPORTS – 9:35 P.M.

CITY MANAGER’S REPORT – 9:40 P.M.

FUTURE AGENDA ITEMS – 9: 45 P.M.

Future Agenda Items

ADJOURN – 9:50 P.M.

The City Council will adjourn to their next regular meeting, which will be held on Wednesday, August 12, 2009 at 7:00 p.m.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure that we may assist you.