CITY COUNCIL AGENDA
REGULAR MEETING - WEDNESDAY, FEBRUARY 25, 2009
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING.

OPENING MATTERS - 7:30 P.M.

Call to Order/Roll Call of Councilmembers
Pledge of Allegiance
Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:35 P.M.

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:45 P.M.

CONSENT ITEMS – 7:50 P.M.

1. Approval of the minutes for the February 11, 2009 City Council meeting.

Item 1 - Minutes

2. Authorization to approve Change Order No. One in the amount of $124,638 for Vandergeest Landscape contract for Specification No. 07-08-05 landscape maintenance of the common areas outside individual homeowner associations and commercial properties within Landscape Maintenance Districts 24, 27 & 32 within the City of Calabasas.

Item 2 - Staff Report
Attachment 1 - Specification No. 07-08-05 Change Order No. One

3. Recommendation to award a contract in an amount not to exceed $54,715.34 for one section of Specification No. 08-09-02 to Azteca Landscape for the landscape maintenance of the common areas located within Oak Park Calabasas Condominium Association Zone 15 within Landscape Lighting Act District Twenty Two.

Item 3 - Staff Report
Attachment 1 - CD of Bid Specifications and Work Area Maps is available by contacting the City Clerk's office during normal office hours at (818) 224-1600.
Attachment 2 - Willdan Engineering Bid Summary and Analysis

4. Recommendation to award six contracts in a total amount not to exceed $355,554.66 for six sections of Specification No. 08-09-02 to Venco Western, Inc. for the landscape maintenance of the common areas located within Calabasas Country Estates Zone 4, Calabasas Park Estates Zone 8, Clairidge Zone 10, Palatino Zone 14, Calabasas Ridge Zone 18, and Vista Pointe Zone 19, within Landscape Lighting Act District Twenty Two.

Item 4 - Staff Report
Attachment 1 - CD of Bid Specifications and Work Area Maps is available by contacting the City Clerk's office during normal office hours at (818) 224-1600.
Attachment 2 - Willdan Engineering Bid Summary and Analysis

5. Adoption of Resolution No. 2009-1175, approving the application for grant funds from the Los Angeles County Regional Park and Open Space District for Third Supervisorial District excess funding for the Las Virgenes Creek Restoration Project.

Item 5 - Staff Report
Attachment 1 - Funding Commitment Letter dated November 9, 2007
Attachment 2 - Resolution No. 2009-1175

PUBLIC HEARING – 7:55 P.M.

6. Hold a public hearing with respect to the Park Sorrento Condominium Owners Association (Zone 15) Board of Directors request to be detached from the Landscape District Program; and adopt Resolution No. 2009-1174, regarding removal of Park Sorrento Condominium Owners Association (Zone 15) from the Landscape District program.

Item 6 - Staff Report
Attachment 1 - Letter from Park Sorrento Condominium Owners Association
Attachment 2 - Resolution No. 2009-1174 Certifying the Balloting

NEW BUSINESS – 8:05 P.M.

7. Recommendation to adopt Resolution No. 2009-1176, approving the additional position of an hourly part-time Director of Public Safety and Emergency Preparedness.

Item 7 - Staff Report
Attachment 1 - Resolution No. 2009-1176

8. Recommendation to approve the concept plan for the development of a new civic center park and oak reforestation project on the undeveloped property located between the Civic Center and Park Granada, and authorize an expenditure of up to $180,000 for completion of phase one work.

Item 8 - Staff Report
Attachment A - Project Concept Plan
Attachment B - Tree Removal Phasing Plan
Attachment C - Cost Estimate

9. Adoption of Resolution No. 2009-1173, approving the application and certification agreement for the Certified Local Government historic preservation program and update on historic preservation program.

Item 9 - Staff Report
Attachment A - Resolution No. 2009-1173
Attachment B - Certified Local Government Program Certification Agreement

INFORMATIONAL REPORTS – 9:30 P.M.

10. Check Register for the period of February 5, 2009 to February 11, 2009.

Item 10 - Check Register Report

TASK FORCE REPORTS – 9:35 P.M.

CITY MANAGER’S REPORT – 9:40 P.M.

FUTURE AGENDA ITEMS – 9:45 P.M.

Future Agenda Items

ADJOURN – 9:50 P.M.

The City Council will adjourn to their next regular meeting, which will be held on Wednesday, March 11, 2009 at 7:30 P.M.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure that we may assist you.